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Meeting Preview: May 24th Board of Supervisors Meeting

May 20, 2011

Editor’s note: Before each meeting of the County Board of Supervisors, we’ll endeavor to post a meeting preview a few days beforehand. We’ll look into doing this for each town as well, time permitting and depending on what resources are available. The purpose of these posts is provide a user friendly preview of the meeting, as board packets are sometimes upload only shortly before meetings and as an entire file–these packets are broken down by section to aid use and allow you to find information that interests you quicker. Where text is linked below, that will allow you to download just that section of the packet. Additionally, we will reference media coverage as well as any columns on our site (both sides, where submitted), but as always, we won’t offer our opinion on the issue–only links to where its been referenced. We’ve also included notes summarizing the action to be taken. These are taken from the Agenda Item Summary included with most of the tabs.

Shenandoah County
Board of Supervisors
May 24, 2011
7:00 p.m.
Board Meeting Room
600 North Main Street, Woodstock, Virginia

Call to Order


Pledge of Allegiance

Approval of May 24, 2011 Meeting Agenda

Public Comments (On New Business Agenda Items Only)

Consideration of Consent Agenda

  1. Approval of Minutes: April 26 Budget Work Session and May 10 Regular Meeting
  2. Approval of Re-appropriation requests from April 2011

Special Presentations/Resolutions

  1. Declaration of Local Emergency for the Tornado Event on April 28th, 2011
  2. Resolution Establishing Endurance Run Week in Shenandoah County

Public Hearings

  1. To receive citizen comments regarding the intent of the Board of Supervisors to approve an ordinance creating voting districts and precincts in accordance with applicable Federal and State laws, such reapportionment of voters into districts and precincts being made necessary by the completion of the decennial census (Editor’s note: This issue was covered by the Free Press in their May 12th issue(subscription required). The board will vote on this issue at a later meeting. Pages 11-24 contain the exact boundaries for each precinct as well as current registration totals for each precinct, which have previously not been published) 
  2. To receive citizen comments regarding a bond resolution authorizing the issuance by the County of a not to exceed $1,308,415 revenue bond to be sold to Virginia Resource Authority as administrator of Virginia Water Facilities Revolving Fund. (Editor’s note: This issue was covered by the Free Press in their May 19th issue (subscription required). The board will vote on this item during the consideration of new business) 
  3. To receive citizen comments pursuant to Section 15.2-1427(9)f of the Code of Virginia, as amended, to amend an Ordinance pertaining to ChapterA170, Shenandoah County Landfill Fee. The proposed amendment would increase the per ton fee for commercial haulers from $36 to $45. (Editor’s note: This issue will be voted on by the board at their June 14th meeting)
  4. To receive citizen comment pursuant to Section 15.2-1427(f) of the Code of Virginia as amended to amend an Ordinance pertaining to Chapter 156, Vehicles and Traffic, Section 156-1 Adoption by Reference. The proposed amendment adopts by reference those state laws that take effect by July 1, 2011. (Editor’s note: This requires a bit of explanation. Essentially, this will adopt by reference to VA Code 46.2 and VA Code 18.2-266 through 273 and changes to those laws that will take affect on July 1, 2011. Those sections of code pertain to motor vehicles and DWI/DUIs, so I presume that this simply ensures that there’s no legal loophole possible in regards to those cases. If there’s more to it, please let me know. This issue will be voted on at the June 14th meeting.)


Old Business

  1. Consideration of endorsement for an Economic Development Strategic Planning Project and the appointment of a Steering Committee (Editor’s note: This plan was presented at the May 10th Board meeting (minutes above), as well as at the Economic Development Committee’s April 26th meeting. The Strategic Planning Process will reconstitute the EDC, which currently consists of five members of the Board, the chair of the Planning Commission, and Vince Poling as the staff liaison. The new commission will consist of two Board members, two members of the Industrial Development Authority, one member of the Planning Commission, one representative of the school system, and unenumerated county staff to facilitate. The new EDC will serve as a steering committee developing an economic development strategy)

Consideration of Planning Commission Items

  1. Consideration of a Special Use Permit and Site Plan for installation of a 190′ Cell Tower in Fort Valley at Kings Crossing (Editor’s note: The board will vote on this item tonight. The item received a recommendation of passage from the Planning Commission at their May 5, 2011 meeting. The vote was 5-0, with one member absent. This issue was covered by the Free Press in their May 12th issue)

New Business

  1. Consideration of a Resolution authorizing the issuance of $1,308,415 revenue bond for the leachate/septage project at the landfill. (Editor’s note: This issue is on the public hearing referenced above. However, this file contains the complete text of the resolution as well as letter from VRA outlining the terms of the bond)
  2. Consideration to authorize the County Administrator to issue Notice to Proceed with Panhandle Builders and Excavating for the leachate/septage project at the landfill (Editor’s note: The Board previously accepted the aforementioned company’s low bid of $1,011,825. This item simply gives the company the go-ahead, pending passage of the above bond issue).
  3. Consideration of a request to participate in the Federal Home Loan Bank affordable Housing Program  (Editor’s note: The Board has been working with People Incorporated, a community action agency {which are local nonprofits that carry out portions of the Economic Opportunity Act of 1964–background here} based in Southwest Virginia but also serving the Valley, on a forgivable loan to support their activities. As sponsor of the loan, the County must approve the documents in the attachment, which include a Certificate of Incumbency, Access Form for Sponsor Web Access, and Terms and Conditions for Web Access.) 
  4. Consideration of a request regarding the Capital Lease Payoff using the fund balance(Editor’s note: This item uses fund balances to pay off some of the interest the county is currently carrying.) 
  5. Discussion regarding a permanent Pump and Haul Permit request from Clarence Moomaw in conjunction with People Inc. (Editor’s note:  There was no summary included in the packet delivered to Shenandoah Sunshine) 
  6. Discussion regarding a proposal for Self Insurance for Line of Duty benefits for VACORP (Editor’s note: This item refers to the county’s consideration of options of how to pay for their share of the Virginia Line of Duty insurance pool. This benefit covers paid and volunteer public safety employees killed in the line of duty. The General Assembly passed a budget amendment in 2010 shifting payment of this benefit from the state to the localities. Localities pay into a fund administered by the Virginia Retirement System. County administration is suggesting that the county pay for its share through participation in a liability pool administered by VACORP, which already provides much of the county’s other insurance needs. The board will ultimately vote on this issue at a later meeting)
  7. Discussion regarding an agreement with northern Shenandoah Valley Regional Commission regarding grant management assistance in the administration of the CDBG Toms Brook School Grant (Editor’s note: The Town of Toms Brook and the County are pursuing a Community Block Development Grant to renovate the former Toms Brook High (later Elementary) School into apartments. The project will be managed by the aforementioned People Inc. This project was covered by the Northern Virginia Daily on April 11th. More information on CBDGs can be found here. This agreement will provide for the Northern Shenandoah Valley Regional Commission to managed the grant. People Inc has a contract to purchase the property, and the actual renovation is being funded through the grant and tax credits. The county’s role in the project will be to receive and process payments. This was outlined at a public hearing held on April 26th, the minutes of which are here.)

Public Comments (Non-Agenda Items)

Board Member’s Comments

Administrative Comments

Other Business

Closed Session

Request to enter into Closed Session in accordance with Section 2.2-3711 (A) (1) of the Code of Virginia to discuss the appointments to the Lord Fairfax Community College Board, Lord Fairfax Emergency Medical Council and Library Board


UPDATE, 5/24/2011: While working on the meeting review for this meeting, I realized I accidentally included agenda item two under new business twice. The link for agenda item 3, however, still went to the correct attachment for that item. This has been corrected here and in the meeting review. Our apologies.

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